Digital File Prep Guides

Acceptable File Types

The preferred format is a print ready (high resolution) PDF with fonts and images embedded, supplied as single pages. Include bleed and crop marks, CMYK/RGB color space are acceptable. The following files are accepted (in order of preference) and should adhere to the guidelines listed in this document:


• Adobe Acrobat 9Pro, XI Pro, Acrobat Pro DC
• Adobe InDesign CC, CS7, CS6, CS5, CS4
• QuarkXpress 9, 10

Maximum Image Area

The minimum sheet size for the Xerox Igen4 is 8.5” x 11”. The maximum live image (printable) area is 8.25” x 10.75”.
The maximum sheet size for the Xerox Igen4 is 26” x 14”. The maximum live image (printable) area is 25.75” x 13.75”.


The area beyond the trim edge of your page document is considered the bleed area. When butting a color or image up to the edge of your page, it’s required that the color or image “bleed” beyond the edge to prevent an unwanted white border from showing when the document is trimmed. For the bleed to show up in your PDF, you must indicate a 1/8” bleed in your PDF print or export setup. Make sure both raster and vector elements have bleed. A 1/16” bleed is acceptable if your art requires a larger live image area.

Trim and Cuts Marks

The trim area indicates the finished size of the document. Do not manually draw in the trim marks. Allow the software to add the trim marks when you create your PDF. For graphics that need to be cut to shape, please include a new layer with only the die line provided.

Keep Track of Your Colors

Delete unused colors from your swatch palette before submitting your file. If the piece is printing entirely in CMYK, convert any spot colors you may have used. This eliminates any question as to whether you want the color printed as CMYK or matching a spot. Having said that, it’s still best to indicate the color specs when you upload your file, especially if you want it to print with matching spot colors.

Fonts and Linked Graphics

All fonts and graphics must be included with your files. Take advantage of the “Package” feature in InDesign. It will help you collect all the fonts and images used, and search for missing items. (Your document may show the placed image, but the actual file may have become unlinked when saved in a folder that differed from its original location. Missing links can cause graphics to print out low-res or not at all.)

Maintain Image Quality

Images must conform to the specifications for minimum image resolution – 300 dpi. Photoshop provides tremendous pixel control, however, raster software cannot enlarge images without a loss in quality. It’s better to start out big when producing a digital image, as you can scale down with impunity. If you need to make an image larger, it is best to re-scan or re-shoot it at a higher resolution. Vector graphics, however, retain high image quality at any size.

Make Image Changes Before Importing Them

Placed images should not be scaled, cropped/masked or rotated within the page layout application. Instead they should be manipulated in a proper image editing program (i.e., Photoshop) and then imported into the page layout program at proper size and position. If done in a page layout program, these steps consume a lot of computer memory.




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